COVID Distance Learning Guide

Spring 2020

Last updated: 4/6/2020 11:20am

The Oklahoma State Board of Education has closed all public-school buildings and approved distance learning through the end of the 2019-2020 school year.

The purpose of this guide is to provide answers and expectations during our time of distance learning. Our goal is to maintain academic rigor while providing a sense of stability to our students and their families. 

STUDENT EXPECTATIONS 

  • Students will be expected to complete all assignments given by their teachers, whether through Microsoft Teams or in packet/worksheet form. 
  • Students should expect to spend between 3 to 4 hours per day completing schoolwork. Some students may need additional time. 
  • Students are encouraged to communicate as often as possible. Teachers will be checking emails daily and be available during set times Monday – Thursday (see “Virtual Office Hours” below) to help students who are struggling.
  • Students are expected to do their best to return work in a timely manner. We will attempt to provide multiple ways to show that work has been completed. 

ACADEMIC DELIVERY

Teachers will be utilizing their class TEAMS on Microsoft Office 365 to post assignments and host virtual office hours. Every HFAA student received a school-provided email, which gives them access to Office 365.

We recognize that not all students will have easy access to the internet. Alternative delivery methods are also available to students.

HOW TO PICK-UP WORK 

Any student who needs, or would prefer, a printed packet will be able to pick up materials needed for extended learning in the school’s main entrance on the following days. *Please note - no more than 5 people will be allowed in the pick-up area at a time. 

Initial Pick-up date:  
Wednesday, April 8th, 8 am to 1 pm

Additional Pick-up/Drop-off dates:  
Monday, April 20th, from 8 am to 1 pm
Monday, May 4th, from 8 am to 1 pm

CLASS SCHEDULE

Each department will hold classes or upload materials on different days.  The schedule for this is as follows: 

  • Monday: Math, Science, Visual Arts 
  • Tuesday: English, Foreign Language, Social Studies, Performing Arts
  • Wednesday: Math, Science, Visual Arts 
  • Thursday: English, Foreign Language, Social Studies, Performing Arts 
  • Friday: No new course materials. This is a planning day for teachers. Students may contact teachers with questions. 

HOW TO COMMUNICATE WITH TEACHERS 

Teachers are available via TEAMS and email and will be attempting to contact each of their students at least twice per week. Additionally, teachers will have daily office hours to assist students and help with any problems that might arise.

Office hours will be held in a virtual platform that will be selected by your child's teacher. This may include, but is not limited to, Microsoft Teams and email. 

  • English: 10am - noon  
  • Math: 11am - 1pm  
  • Foreign Language: 11am - 1pm
  • Fine Arts: Noon - 2pm  
  • Social Studies: 1pm - 3pm
  • Science: 2pm - 4 pm

HOW TO RETURN WORK 

  • Work done virtually will be submitted online, typically, through TEAMS. 
  • Packet Materials: Students can take a photo of their finished papers and email or message them to their teachers. If this is not possible, we may need to devise another way to confirm that the work was done. We are trying to avoid papers returning physically to the school. 

WILL WORK BE GRADED? 

Yes, academic expectation and integrity remain in force. Teachers are doing their best to convert their essential materials to a distance learning format. One to two grades per week can be expected per class.   

However, because of our unpreceded circumstances, the State Department of Education (SDE) directed all schools to not allow grades to fall below the grade each child had earned on our last day of classes (March 12). Any work that is turned in can only improve your child’s grades. This will be done in a good faith effort to allow students to improve their GPA, qualify for scholarships etc. We hope that our lessons are useful and engaging and will provide stability, structure and prevent an early “summer slide.” Parent/Guardian partnership in this process will be crucial. 

CONCURRENT ENROLLMENT 

Students will still be required to complete the coursework for classes in which they are concurrently enrolled, according to the direction and guidance given by their instructor and the academic institution. If you have questions or concerns, please contact Ms. Wetherington at jwetherington@hfaaokc.org

AP COURSES

Students are encouraged to take the AP Exams for the courses in which they are enrolled, as this allows them to gain college credit with a passing score. Please note that these exams have been modified by the College Board to include only 3/4ths of the content, considering the extenuating circumstances surrounding the global pandemic. Students will also have the option to take these exams virtually. AP students will remain on a 5.0 scale for their AP classes, whether they take the exam or not. Please see apcentral.collegeboard.org for more details. 

Students should consult their AP teacher for guidance. 

SPECIAL EDUCATION

The Oklahoma State Department of Education and the United States Department of Education are providing guidance to school districts on ways to meet the needs of our learners with special needs during this challenging time. We are committed to providing a quality education to all of our students! As we transition to the Distance Learning model, the SPED team will be working closely with teachers to review appropriate accommodations for students. 

Click here for information from the OSDE.

CHILD NUTRITION

HFAA is proving FREE Breakfast & Lunch to ANY child 18 & under!
That’s FREE to ALL our students and any other child.

Pick up both meals at the same time between 7:30am-12:30pm and we’ll bring it out to your car. Come get food and tell others!

Find other serving locations in the state of Oklahoma at: meals4kidsok.org


ADDITIONAL FREQUENTLY ASKED QUESTIONS

Can I come by the school to pick up medications, possessions in my locker, etc.?
We asked students to take all necessary materials home on our last day of class together. We hope this prevented the need for students to return to school for items needed for learning.  

The State Department of Education (SDE) and Center for Disease Control (CDC) have set guidelines, which we must follow, that are very strict about accessing public school buildings. If students still need to pick up medicine, please come to in the school’s main entrance on Wednesday, April 8 from 9 – 1 pm. *Please note - no more than 5 people will be allowed in the pick-up area at a time. 

If the office is closed, who can I contact if I have a question?
Please send all questions to our Office Manager, Ms. Oros, at noros@hfaaokc.org. She will direct your question to the appropriate person.

What if we do not have internet at home?
We are working to provide educational options for all of our students. Packets will be available for pick up for students do not have internet access.

If you are interested in getting internet, the FCC has been working with providers across the country to make internet more accessible. Below is a list of resources: You can find a list of resources here.

What if we do not have a device to access internet at home?
We are currently assessing our students’ need for devices and exploring ways to get tools to our students. If you are looking for an affordable option to purchase your own device, we suggest the Cox Refurbished PC programs. Cox.pcsrefurbished.com

When will state testing take place?
The federal government approved Oklahoma’s request to suspend state testing for the 2019-2020 school year. The US History and Science tests high school juniors were scheduled to take have been waived.

When will the SAT be rescheduled?
Due to the global pandemic, the College Board has cancelled their SAT dates through the end of May. We will reach out to students with updated SAT information as it becomes available.

When will athletics, activities, & events resume?
All athletic tryouts, practices, and extra-curricular events (including facility use), are cancelled and all facilities are closed to employees, families, students, and community meetings. This is expected to continue through the duration of the 2019-2020 school year. Unfortunately, this means that our remaining Spring programs, including Prom, have been cancelled.

We are working with our coaches to address the need for Cheerleading and Volleyball tryouts for the 2020-2021 season. We will notify families when a solution has been reached.

Will my senior graduate?
YES, our HFAA Class of 2020 who were on track to graduate will graduate. Commencement is postponed at this time. We are discussing unique ways to celebrate our seniors this spring.

Will seniors be receiving a refund on their senior dues?
Senior dues cover class shirts, graduation regalia, diplomas and several senior activities. We still intend on providing these for Seniors. If we are unable to provide these services, we will refund the unused portion of the dues.

How does my child get their Microsoft Office 365 information?
Many students requested a password reset in the Student Technology Survey. We are currently processing those requests. If your child did not request a password reset in the Student Technology Survey, they can do so by going here.

Can I have my child’s and/or my PowerSchool login information reset?
We are currently processing student requests for PowerSchool password resets. If your child did not request a password reset in the Student Technology Survey, or you need parent access to PowerSchool, complete the brief form here.